Privacy Policy
Effective date: May 14, 2026 · Last updated: May 20, 2026
1. Commitment to Privacy
Vitraux ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website hirevitraux.com or engage with our recruitment and hiring consulting services.
By using our website or services, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access the site or use our services.
2. Information We Collect
Information You Provide to Us
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Contact form submissions: name, email address, the nature of your inquiry (founder/hiring manager, candidate, or other), and any details you include in your message.
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Job applications: resume or CV, cover letter, work history, education, skills, professional references, and any other information you choose to submit as part of an application.
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Candidate profiles: information shared during recruitment conversations, including career preferences, salary expectations, availability, and professional background.
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Client information: company details, hiring needs, role specifications, team structure, and other information relevant to our consulting engagement.
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Communications: records of correspondence when you contact us via email, phone, or other channels.
We collect personal information that you voluntarily provide when you interact with our website or services, including:
Information Collected Automatically
When you visit our website, we may automatically collect certain information, including:
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Usage data: pages visited, time spent on pages, links clicked, and referring URLs.
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Device information: browser type, operating system, screen resolution, and device type.
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Log data: IP address, access times, and server log information.
3. How We Use Your Information
We use the information we collect for the following purposes:
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Provide our services: to match candidates with suitable opportunities, manage the recruitment process, and deliver hiring consulting to our clients.
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Respond to inquiries: to reply to your contact form submissions, emails, and other communications.
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Build relationships: to maintain long-term professional connections with candidates and clients, and to notify you of relevant opportunities.
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Improve our website: to analyze usage patterns and optimize the user experience.
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Comply with legal obligations: to meet regulatory requirements applicable to recruitment and employment services.
4. How We Share Your Information
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With client companies: candidate information (resume, qualifications, and relevant professional details) is shared with prospective employers only as part of the recruitment process and with your knowledge.
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Service providers: we may share information with trusted third-party providers who assist us in operating our website, sending emails, or conducting business (e.g., hosting providers, email services). These providers are obligated to protect your information.
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Legal requirements: we may disclose your information if required by law, regulation, legal process, or governmental request.
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Business transfers: in the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
We do not sell your personal information. We may share your information in the following circumstances:
5. Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device.
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Essential cookies: necessary for the website to function properly (e.g., session management).
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Analytics cookies: help us understand how visitors interact with our website so we can improve it.
You can control cookie preferences through your browser settings. Disabling certain cookies may affect website functionality.
6. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Candidate information may be retained to match you with future opportunities, unless you request deletion. Contact form submissions are retained for the duration of our business relationship and as needed for record-keeping.
7. Data Security
We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, use, alteration, or disclosure. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
8. Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, including:
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Access: request a copy of the personal information we hold about you.
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Correction: request that we correct any inaccurate or incomplete information.
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Deletion: request that we delete your personal information, subject to certain exceptions.
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Opt-out: unsubscribe from marketing communications at any time by following the unsubscribe link in our emails or contacting us directly.
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Portability: request your data in a structured, commonly used format.
To exercise any of these rights, please contact us using the information provided below. We will respond to your request within a reasonable timeframe.
9. Your California Privacy Rights
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA). This section describes those rights and how to exercise them.
Categories of Personal Information We Collect
In the preceding 12 months, we may have collected the following categories of personal information as defined by the CCPA:
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Identifiers: name, email address, postal address, phone number, and IP address.
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Professional or employment-related information: resume, work history, job title, skills, and employment preferences.
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Education information: degrees, certifications, and educational background provided in applications.
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Internet or electronic network activity: browsing history on our website, interactions with our site, and device information.
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Inferences: professional preferences, skills assessments, and suitability for roles drawn from the above categories.
Sale and Sharing of Personal Information
Vitraux does not sell your personal information as defined under the CCPA/CPRA. We do not share your personal information for cross-context behavioral advertising. We may disclose personal information to our client companies as part of the recruitment process, which constitutes a business purpose disclosure, not a sale.
Your Rights Under the CCPA/CPRA
As a California resident, you have the right to:
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Right to know: request that we disclose the categories and specific pieces of personal information we have collected about you, the sources of that information, our purposes for collecting it, and the categories of third parties with whom we share it.
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Right to delete: request that we delete your personal information, subject to certain legal exceptions.
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Right to correct: request that we correct inaccurate personal information that we maintain about you.
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Right to opt-out of sale or sharing: although we do not sell or share personal information for behavioral advertising, you may still submit an opt-out request at any time.
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Right to limit use of sensitive personal information: request that we limit the use and disclosure of any sensitive personal information to what is necessary to perform our services.
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Right to non-discrimination: we will not discriminate against you for exercising any of your CCPA/CPRA rights. We will not deny you services, charge you different prices, or provide a different level of service because you exercised your privacy rights.
How to Submit a Request
To exercise any of the rights described above, you may contact us by:
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Emailing us at heidi@hirevitraux.com
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Writing to us at 7111 Dixie Hwy, Suite 139, Clarkston, MI 48346
We will verify your identity before processing your request. You may also designate an authorized agent to submit a request on your behalf, provided the agent has your written permission and we can verify your identity. We will respond to verifiable consumer requests within 45 days of receipt. If we require more time (up to an additional 45 days), we will notify you in writing.
California "Shine the Light" Law
Under California Civil Code Section 1798.83 ("Shine the Light"), California residents may request information about the disclosure of personal information to third parties for their direct marketing purposes. As stated in this policy, we do not disclose your personal information to third parties for their own direct marketing purposes.
10. Third-Party Links
Our website may contain links to third-party websites or services (e.g., LinkedIn, client company websites). We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies before providing any personal information.
11. Children's Privacy
Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete that information promptly.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make changes, we will update the "Last updated" date at the top of this page. We encourage you to review this page periodically to stay informed about how we protect your information.
13. Contact Us
If you have any questions about this Privacy Policy, wish to exercise your data rights, or have concerns about how your information is being handled, please contact us:
Vitraux
7111 Dixie Hwy, Suite 139, Clarkston, MI 48346
Email: heidi@hirevitraux.com